Are you looking to make your business mailing envelopes look a bit more formal? If you do and you want to avoid having to order your personalized envelopes, read on. All you’ll need is a computer, a printer, and blank envelopes.

When you have a business, you want it to stand out among your competition. You want your customers to remember it. One way of doing that is to put your brand on everything you send them, including mailing envelopes.

Put your brand in the envelopes you send your customers. Read on below for our quick and easy guide on how to print on an envelope. 

1. Use the Envelope Template on Microsoft Word

The typical software to use for this job is Microsoft Word. It has all the tools you need to make your customized envelope. You don’t even have to do much other than input the data you need to place on your business envelope.

In this step, we’ll show you the easiest and quickest process. Later, we’ll add other ways to do it. For the first step of all processes, open Microsoft Word on your computer.

On the toolbar, there’s a tab titled Mailings. Click on it and the ribbon will show you the tools for creating and writing mail. Look for the Create segment on the left-most side of the ribbon.

Click on Envelopes and a popup box will come out. It will give you a Microsoft Word envelope template. Type in the necessary information in the boxes, like the delivery and return addresses. 

Once you’ve typed all the information in, click on Add to Document. This inserts the envelop page at the beginning of your document. Next, we will add in your business logo.

Click on the Insert tab on the toolbar at the top of the window. Click on Picture to insert an image into the document. Make sure that the blinking cursor is on the return address line, before the text.

Select the image file for your logo. Scale it down to the right size on the envelope. With that, you’re all done.

2. How to Print on an Envelope 

Now that you have your information in place, it’s time to learn how to print on an envelope. Take your envelope and place it in the printer feed. Also, make sure you know the orientation of the output.

The orientation of the envelope should be the same with the Feed orientation preview from the Envelopes and Labels popup dialog box. If the image in the Feed showed your envelope is vertical, place the envelope in a vertical position. You should also know on which side the top and bottom of the output are.

Make sure to adjust the printer’s sheet feeder. These are the ends that hold up the sides of the blank papers. It should hold up the envelope without being too tight or too loose.

If you’re unsure about the output of a horizontal page on your printer, print a trial page on a piece of used paper. This way, you can save on using fresh sheets and envelopes. You also find out how you should position the envelopes you print in your printer.

3. Tips on Making Your Personalized Envelope

Do you want to move your logo around with ease? Change its wrap text setting by selecting the logo image. Notice the Picture Tools Format tab that appears in the toolbox.

Click to open the Format tab. Look for the Wrap Text dropdown menu. You will find many different wrap text settings.

Choose the Square option. This allows you to move your logo around with more ease. You can also choose Behind Text if your logo has white spaces that are too large. 

After you close the popup dialog box for Envelopes and Labels, another will appear. Word will ask you if you want to save the return address as the default return address. Click on Yes.

Now, you can create envelopes without having to fill in the return address again and again. If you will use different return addresses in your mail, click on No. Still, there’s a way to print envelope templates without having to fill in your return addresses.

Create a new document and follow the same process for creating an envelope. This time, don’t fill in the delivery address. Insert your business logo.

Save the document as a template. Each template you save can hold the different return addresses your business uses. 

Now, you’re ready to mail your customized envelopes.

Do you still find the whole process confusing? You can also use Certified Mail Labels services instead. Check these rates for the 2019 USPS certified mail rates list. 

4. Benefits of Personalized Envelopes

In a time when the email is the normal form of communication, why else would you use snail mail for business? It’s understandable to see the use of snail mail for personal communication. After all, for most people, mail from businesses can be boring and uninteresting.

Well, did you know that 10% of American adults don’t use the internet? Together, traditional and digital mail covers most of your target customers. However, when you reach potential customers, how do you spark interest in your company?

An advantage of sending personalized letters is you can customize them. Direct mail helps spread your brand to targeted audiences. It’s highly-measurable too if you’re sending out coupons for a marketing campaign.

Printing your logo and information on the envelope gives off a well-organized look. It adds the power of professionalism and formality to your message or letter. Also, it reflects the personality of your business.

Send Personalized Envelopes to Your Clients

Follow these steps and master how to print on an envelope to personalize your mail. 

While more people use email now, you can’t deny the customers who still prefer snail mail. Make sure you send your clients the best and most professional-looking envelopes.

Did you enjoy our guide on how to personalize your envelopes? If you found it informative and helpful, feel free to check out our other guides.